Compliance
Compliance Promotion Activities
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Disseminating the Group Charter of Corporate Behavior
Making the Konica Minolta Group Charter of Corporate Behavior Handbook available via intranet
Konica Minolta has established the Konica Minolta Group Charter of Corporate Behavior as principles for all officers and employees of the Group, even in different countries and regions. Furthermore, the Charter is posted on the Group’s intranet in dozens of languages (Japanese, English, Chinese, German, French, Spanish, Portuguese, Italian, Russian, Korean, Thai, Vietnamese, Malaysian and others) so that all officers and employees of the Group can share an understanding the Charter and put it into practice.
Issuance of the Compliance Promotion Declaration by the Presidents of subsidiaries in and outside Japan
Presidents of Group companies in Japan and overseas prepare a declaration based on the Compliance Promotion Declaration made by the president of Konica Minolta, Inc. The Group utilizes every opportunity to promote awareness of this document among its employees.
Having Officers and Employees Submit a Written Compliance Acknowledgement
Konica Minolta requires that officers and employees of Group companies submit a written acknowledgement that they will give top priority to compliance in their conduct, with an understanding of the Konica Minolta Group Charter of Corporate Behavior, the Compliance Promotion Declaration by the presidents of subsidiaries, and the significance of using and how to use the whistle-blowing system, “Help Line.” To ensure this, Konica Minolta mandates that officers, managers, and employees of all Group companies worldwide submit a written compliance acknowledgement and reaffirm each year that they will behave with propriety and social responsibility, thoroughly understanding and adhering to compliance requirements.
As of March 31, 2024, compliance acknowledgements had been received from 100% of the officers and employees of all Group companies worldwide, demonstrating a high level of compliance awareness within the Group.
Creation of Code of Conduct and Compliance Manuals
The Konica Minolta Group has established the Konica Minolta Group Charter of Corporate Behavior and the Konica Minolta Group Guidance for the Charter of Corporate Behavior, which outline specific actions for putting the Charter into practice. When the president of each Group company deems it necessary, they seek to use these as a basis for creating manuals and codes of conduct that comply with the laws, regulations, and corporate ethics of each country. These materials are posted on the company intranet to ensure widespread awareness among employees.
Compliance Training
Conducting a broad range of compliance training in and outside Japan
Konica Minolta, Inc. provides its employees at each level with various training programs on compliance. Programs are conducted every year for new hires, mid-career employees, mid-level employees, new managers, and new executives. Various trainings on laws and regulations are held annually for employees of all Group companies in Japan. In fiscal 2023, trainings were held on the Corrupt Practices Act, the Antimonopoly Act, the Subcontract Act, the Act on the Protection of Personal Information, the EU's General Data Protection Regulation (GDPR), and security export control. Training to prevent workplace harassment was also provided. Each business division and Group company in Japan also conducts compliance training with characteristics suited to their respective business environments.
At Group companies outside Japan, the regional compliance coordinators formulate an annual training plan and conduct their own training based on each country's laws. Group companies in North America and Europe provide business ethics training to all employees through e-learning every year.
Each year the company continues to provide compliance training for the newly appointed presidents and directors of Group companies. Through these training programs, Konica Minolta ensures that presidents and directors of subsidiaries constantly improve their sense of ethics and promote compliance. Interactive refresher training also has been held for presidents of Group companies who have been in their position for four years. The aim was to further promote compliance.
